Policies
SED has established policies and procedures that ensure every enrolled child’s safety and their enjoyment of all the enrichment and fun our programs provide. While space in SED is limited, our policies are designed to promote fairness and access for as many families as possible.
NO STUDENT IS EVER AUTOMATICALLY ENROLLED in SED. It is CRITICAL that Parents complete every step of the enrollment process each year. Space is limited in our programs and enrollment is not guaranteed.
Information about SED’s program, philosophy and policies is available in our Parent Handbook.
(link to pdf). We’d like to highlight a few of these policies.
Late PickUp
SED’s latest pick-up time is 6:15 p.m.
The Sudbury Public Schools has determined that all persons must be out of the building no later than 6:30 p.m. Therefore, parents MUST pick up their child by 6:15 p.m.
There are no exceptions to this policy. A fee of $2.00/minute will be charged for any pick-ups after 6:15 p.m.
Parents will be billed for late fees and will appear on your monthly statement. Parents who are habitually late will be asked to make other emergency pick up arrangements for their child.
Schedule Changes
Schedule changes can only be implemented on or after January 1st and will be processed on a quarterly basis. Exceptions will only be made in the case of extenuating circumstances or with administrative approval.
Families may choose to reduce schedules prior to January, but will be responsible for their contracted tuition through December.
There is a $45 per student change fee for each request processed. Requests must be submitted by the deadlines below. Requests received after the deadline but before the start of the calendar month will see adjustments made in the next billing cycle.
Schedule Change Effective Date:
January 1st
April 1st
Request Submitted by:
November 15th
February 15th
Revised Billing
December 5th
March 5th
Increases in Enrollment
Parents who wish to increase their child’s enrollment in the program are advised to contact the office. Changes in enrollment are made on a space available basis.
Withdrawal from the Program
Parents who wish to withdraw their child from the program must give thirty (30) days notice in writing of their intention to do so.
During this 30-day period, the parents remain responsible for the monthly tuition.
Withdrawing from SED during the program year will result in a $250 withdrawal fee.
Absences / Search Fees
If your child will be absent on a particular day for any reason, or is sent home sick from school, you must notify the SED staff (link to Contact Us page) before 1:00 p.m. or 10 a.m. on Early Release days. Please note that Sudbury Public Schools is a separate entity and does not inform SED of any absences, so you must notify both the school and SED.
Unless we are notified of your child’s absence, your child will be considered missing if he/she does not arrive at SED at the appropriate time. An Emergency Missing Child Plan will be implemented. Every effort will be made to locate your child including holding the school buses at the school to search for your child, calling parent(s) contact numbers, calling your emergency contacts, driving to your home, and contacting the local authorities.
Searching for a child removes a teacher from the supervision of children arriving to the program. It is a potential safety hazard. Therefore, SED imposes search fees if the Emergency Missing Child Plan needs to be implemented.
Missing Child Search Fee
The search fee is $25 for the first instance and $50 for each instance thereafter.
Snow Policy
During inclement weather, Sudbury Extended Day follows the Sudbury Public Schools weather-related closings and early dismissal.
- When Sudbury Public Schools are closed, SED is also closed.
- When Sudbury Public Schools has a delayed opening, there is NO morning SED, but afternoon SED is held as usual.
- When Sudbury Public Schools has an early closing, or cancels afternoon activities, there is no afternoon SED.
SED makes every effort to contact our community regarding closings either via email or post on our webpage.
Cold Weather Gear
We value outdoor play at SED and try to get outside each day when weather permits. Please ensure your child has appropriate snow gear for outdoor recreation daily. Hats and gloves are particularly prone to go missing, so if you have any extras at home, we are happy to keep them at SED. We appreciate your help with this!
Electronics
We do not allow children to use personal electronic devices at SED. We believe that social interaction and physical play which is the hallmark of the SED program are compromised when children choose their screens over group participation. With permission, a student may use their personal phone briefly to contact a parent. In addition, students may use the SED phone if they need to make a phone call. Students are asked to leave their devices in their backpacks while at SED.
Middle school students are allowed to use their Chromebooks during homework time, in accordance with the current electronics policy in the Curtis SED Handbook. In addition, middle school students may bring their personal devices to a holiday or vacation program.